Eventful Beans

Mobile Coffee Van Hire for Festivals, Activations & Events

Professional coffee van service with barista-made drinks, flexible setup options, and branded experiences for events of any size.

Ideal for outdoor eventsFlexible on location & accessUp to 300 guests

Full-Service Mobile Coffee Vans for Events

Our coffee vans bring a complete, high-quality café experience directly to your event location. Fully equipped with commercial-grade espresso machines, our vans serve fresh artisan coffee, handled by skilled baristas.

Coffee vans are ideal for large-scale outdoor events, brand activations, corporate gatherings, and multi-day festivals. Designed for mobility and flexibility, they offer a powerful combination of practicality and premium coffee service — wherever you need it.

  • Self-contained setup for ultimate mobility and flexibility
  • Capable of serving high guest volumes with consistent quality
  • Full customisation options for branding, signage, and menus

Coffee Van Setup

How We Prepare Your Mobile Coffee Van Service

How we prepare for your event

1
Initial Consultation

We discuss your event's location, layout, expected guest count, and branding preferences.

2
Site Assessment

Our team can review your venue’s access points, parking availability, and setup conditions.

3
Menu Customization

Together, we finalise your coffee offerings and design any branded elements.

4
Day-of Setup

Our coffee van arrives fully equipped, with a 60–90 minute setup window before serving.

5
Professional Service

Trained baristas operate seamlessly throughout your event.

6
Cleanup & Breakdown

We manage the full cleanup and post-event logistics for a hassle-free service.

Coffee Van Requirements and Setup Details

Here’s everything you need to know about hosting a mobile coffee van at your event:

Space Requirements

  • Standard Setup: 15' x 8' space
  • Height Clearance: Minimum 9'
  • Ground: Reasonably level surface
  • Queue Space: 10' x 10' recommended

Power Requirements

  • Self-Sufficient: Built-in power systems
  • Extended Service: On-site power connection or generators
  • Generators: Available upon request

Water Access

  • Self-Contained: Built-in water tanks
  • Tank Capacity: Up to 8 hours of service
  • Waste Water: Collection system included

Equipment

  • Espresso Machine: Commercial La Marzocco
  • Grinders: Mahlkönig precision grinders
  • Additional: Milk fridges, water filters

Coffee Van Hire Packages

Select the ideal coffee van package based on your event size, service time, and customisation needs. Flexible options available for branded activations and high-volume events.

Essential

Perfect for small gatherings

Get a Quick Quote
  • Up to 3 hours of service
  • 1 barista
  • Standard coffee menu
  • Up to 75 guests

Premium

Ideal for medium-sized events

Get a Quick Quote
  • Up to 4 hours of service
  • 2 baristas
  • Extended coffee menu
  • Up to 150 guests

Luxury

Best for large events

Get a Quick Quote
  • Up to 6 hours of service
  • 3 baristas
  • Full specialty menu
  • Up to 300 guests

Our Coffee Van Portfolio

Explore our range of premium mobile coffee van setups

Branded pop-up coffee bar for promotional events
Elegant espresso bar setup in an indoor venue
Compact outdoor coffee kiosk setup
Exhibition coffee bar setup with branded elements
Large wooden coffee kiosk for high-volume events
Minimalist indoor coffee stand design

FAQs

Mark Reynolds — UrbanTech London

“EventfulBeans helped us turn our coffee stand into a fully branded experience. It wasn't just coffee; it became a conversation starter that aligned perfectly with our campaign.”

Looking for a coffee experience that stands out?

We're here to help you plan the most unforgettable event.